Dripping Springs City Council Meeting Agenda for March 12
City of Dripping Springs
City Council & Board of Adjustment Workshop & Regular Meeting
Tuesday, March 12, 2019 at 6:00 PM
City Hall Council Chambers
511 Mercer Street - Dripping Springs, TX 78620
I. CALL TO ORDER AND ROLL CALL
Mayor/City Council/Board of Adjustment:
Mayor Todd Purcell
Mayor Pro Tem Bill Foulds
Council Member Travis Crow
Council Member Wade King
Council Member John Kroll
Council Member Taline Manassian
City Staff/Appointed Officials/Consultants:
City Administrator Michelle Fischer
Deputy City Administrator Ginger Faught
Assistant City Attorney Laura Mueller
City Treasurer Gina Gillis
City Secretary Andrea Cunningham
Planning Director Jason Lutz
City Engineer Chad Gilpin
Parks & Community Services Director Mariana Espinoza
DSRP Manager Lynne Dickinson
Communications Coordinator Bonnie Gonzalez
Planning & Zoning Commission Chair Mim James
II. WORKSHOP
No action will be taken during the Workshop.
III. RECESS
IV. RECONVENE AT 6:30 P.M.
V. PLEDGE OF ALLEGIANCE
VI. PROCLAMATIONS & PRESENTATIONS
No action to be taken on proclamations and presentations. The City Council may choose to discuss and take public comment on these items as necessary.
A. Proclamation proclaiming March 31 - April 7, 2019 as "Dark Sky Week" in the City of Dripping Springs.
Sponsor: Council Member King
Dark Sky Week Proclamation
VII. PRESENTATION OF CITIZENS
The floor is open for Citizens wishing to speak on items that are not on the posted agenda or do not have a public hearing, and speakers are encouraged to sign in prior to speaking. Citizens wishing to speak shall do so after being recognized by the Mayor. Speakers are allowed two (2) minutes to speak, which the Mayor or City Council may extend. By law no action may be taken during Presentations of Citizens.
VIII. CONSENT AGENDA
The following items are anticipated to require little or no individualized discussion due to their nature being clerical, ministerial, mundane or routine. In an effort to enhance the efficiency of City Council meetings, it is intended that these items will be acted upon by the City Council with a single motion because no public hearing or determination is necessary. However, a City Council Member or citizen may request separate deliberation for a specific item, in which event those items will be removed from the consent agenda prior to the City Council voting on the consent agenda as a collective, singular item. Prior to voting on the consent agenda, the City Council may add additional items that are listed elsewhere on the same agenda.
A. Approval of the City Treasurer's Report for February 2019.
February 2019 City Treasurer's Report
B. Approval of a Co-Sponsorship Agreement between the City of Dripping Springs and D Bar S Roping to hold weekly Roping Practices and Events at Dripping Springs Ranch Park and Event Center.
Sponsor: Council Member King
D Bar S Staff Report
D Bar S DSRP Co-Sponsorship Agreement
C. Approval of the Appointment of Jana Muniz to the Farmers Market Association Board for a term ending June 30, 2020.
FMB Appointment Staff Report
FMB Code Section
FMB Roster
D. Approval of a Resolution Appointing Hays County Commissioner Precinct No. 4 Walt Smith and Hays County Representative Mike Figer to the City of Dripping Springs Tax Increment Reinvestment Zone (TIRZ) No. 1 and Tax Increment Reinvestment Zone (TIRZ) No. 2 for terms ending December 31, 2020.
TIRZ Appointment Staff Report
TIRZ Board Appointment Resolution
E. Approval of a Professional Services Agreement between the City of Dripping Springs and Grant Development Services regarding Grant and Pre-Application Services for Transportation Alternatives/Safe Routes to School funds.
Sponsor: Council Member Manassian
GDS Agreement Staff Report
PSA GDS Pre-Application Services
F. Approval of 2019 Founders Day Festival Participation Agreements between the City of Dripping Springs and:
1. Church of Springs regarding Waste Removal;
2. VFW Post 2933 and American Legion Post 290 regarding Parking at The
Triangle;
3. Dripping Springs Lions Club regarding Food Vendor Booths and the
Mighty Thomas Carnival;
4. JP Musical Services Group regarding Stage Lighting and Sound System;
5. St. Martin de Porres Catholic Church regarding Arts & Crafts and Business
Booths;
6. Dripping Springs Cook-Off Club regarding Cook-Off Sponsorship; and
7. JBAR regarding Portable Restrooms and Hand Washing Stations
8. People's Choice for Entertainment
9. Wyatt Weaver Band for Entertainment
10. Type A Band for Entertainment
11. Lisa Litman Band for Entertainment
12. Rochelle and the Sidewinders for Entertainment
13. Carport Casanovas for Entertainment
14. Bobby Pounds Band for Entertainment
15. Lonnie Atkinson for Entertainment
16. Braydon Zink for Entertainment
Sponsor: Mayor Purcell
Cook-Off Club
St Martin de Porres
Church of the Springs
Lions Club Food Booths
Lions Club Carnival
VFW American Legion
J Bar
JP Musical Sound Productions
People's Choice
Wyatt Weaver Band
Type A Band
Lisa Litman Band
Rochelle and the Sidewinders
Carport Casanovas
Braydon Zink
Bobby Pounds
Lonnie Atkinson
G. Approval of a Resolution of the City of Dripping Springs finding that the Founders Day Parade scheduled to be held on Friday, April 26, 2019, in and near the City, serves a valid and legitimate public purpose, and authorizing the City's support of and cooperation with the Event.
Sponsor: Mayor Purcell
2019 Founders Day Parade Resolution
H. Approval of a Facilities Use Agreement between the City of Dripping Springs, the Dripping Springs Lions Club and the Dripping Springs Independent School District for the 2019 Founders Day Festival.
Sponsor: Mayor Purcell
2019 Founders Day Use Agreement
I. Approval of a Temporary Street Closures for the 2019 Founders Day Festival to be held Friday, April 26, 2019 to Sunday, April, 28, 2019:
1. Old Fitzhugh from RR 12 to Mercer (closed to thru traffic);
2. Mercer from Bluff to RR 12 (closed to thru traffic 5 p.m. on Thursday);
3. Mercer from 290 to RR 12 (closed to thru traffic 12 noon on Friday);
4. Wallace from RR 12 to Bluff (closed); and
5. Bluff, College and San Marcos from US 290 to Mercer (closed).
Sponsor: Mayor Purcell
Founders Day Street Closure Permit Application
2019 Founders Day Traffic Control Plan
IX. BUSINESS
A. Presentation and consideration of acceptance of the Fiscal Year 2018 Year End Audit Report.
Donald L. Allman, CPA
1. Presentation
2. Acceptance of Year End Audit Report
City of Dripping Springs 2018 DRAFT AUDIT (to be revised with corrections)
Management Representation Letter
Request for Legal Representation
B. Discuss and consider approval of a Liability & Sponsorship Agreement between the City of Dripping Springs and Dripping Springs Outfitters regarding Parking for the 2019 Founders Day Event.
Sponsor: Mayor Purcell
DSO Parking Staff Report
DSO Liability & Sponsorship Agreement
C. Discuss and consider approval of a Request to Waive Rental Fees at Dripping Springs Ranch Park and Event Center for the Special Event Room for two days for the League of Agricultural and Equine Centers Footing Academy to allow three Dripping Springs Ranch Park staff members to attend the training.
Sponsor: Council Member King
Footing Academy Staff Report
Footing Academy Description
2019 Footing Academy Registration Form
D. Discuss and consider approval of SUB2018-0063: a preliminary plat application establishing the Esperanza Subdivision, located in the City of Dripping Springs, along Bell Springs Rd. and south of Harmon Hills Rd./FM 348 (Legal Description: Indian Point, Lot 2A, acres 107.80) for the construction of 104 residential lots.
Applicant: Marc Dickey
1. Presentation
2. Staff Report (Chad Gilpin)
3. Planning & Zoning Commission Report
4. Public Hearing
5. SUB2018-0040: Esperanza Preliminary Plat
Esperanza Staff Report 2017
SUB2018-0063 Staff Report
SUB2018-0063 Subdivision Application
SUB2018-0063 Public Comment
Needham_Springs Lane Roadway Improvement Agreement
SUB2018-0063 Engineer Summary Report
SUB2018-0063 Preliminary Plat
E. Discuss and consider approval of SUB2018-0065: Ragland Replat, located northeast of Roger Hanks Parkway and in between Highway 290 and Old Highway 290 (Legal Description: R J Ragland - Dripping Springs LOT 1 and Approximately 0.752 acres out of A0415 Philip A Smith Survey, and a Vacated Pt of US HWY 290).
Applicant: City of Dripping Springs
1. Presentation
2. Staff Report (Chad Gilpin)
3. Planning and Zoning Commission Report
4. Public Hearing
5. SUB2018-0065: Ragland Replat
SUB2018-0065 Staff Report
Ragland Original Plat
SUB2018-0065 Ragland Replat
F. Discuss and consider approval of an Ordinance of the City of Dripping Springs Voluntarily Annexing approximately 18.355 acres of land, situated in the Benjamin F. Hanna Survey No. 28, Abstract No. 222, Hays County, Texas, generally located at Quail Farm Drive south of U.S. Highway 290, into the City Limits.
Applicant Jon Thompson
1. Staff Report (Jason Lutz)
2. Public Hearing
3. Annexation Ordinance and Municipal Services Plan
Palacios Annexation Staff Report
Palacios Location and Zoning Map
Palacios Annexation Ordinance
G. Discuss and consider the approval of Resolution supporting the Hays County Application for inclusion in the Countywide Polling Place Program and the appointment of City Secretary Andrea Cunningham to the Hays County Polling Place Study Committee.
Sponsor: Mayor Pro Tem Foulds
Countywide Polling Place Staff Report
Countywide Polling Place Program Overview
Countywide Polling Place Application Support Resolution
H. Discuss and consider approval of an Ordinance Amending Division 2. Public Information Policy of the Dripping Springs Code of Ordinances, and establishing standards for requesting, processing, disclosing and withholding City records.
Sponsor: Mayor Pro Tem Foulds
PIA Policy
PIA Ordinance
I. Discuss and consider approval of the February 12, 2019 and February 19, 2019 City Council meeting minutes, and staff direction on minutes format.
Sponsor: Mayor Pro Tem Foulds
1. Minutes Format Discussion
2. Minutes Approval
Minutes Staff Report
Minutes Statute
February 12, 2019 CC Minutes - Action
February 12, 2019 CC Minutes - Expanded
February 19, 2019 CC Minutes - Action
February 19, 2019 CC Minutes - Expanded
J. Discuss and consider approval of the Award of a bid to TTE, LLC and Standard Form Agreement between the City of Dripping Springs and TTE, LLC regarding the Dripping Springs ISD Elementary School Lift Station Upgrade.
Sponsor: Mayor Pro Tem Foulds
Lift Station Upgrades Staff Report
Linwood Amended & Restated WW Agreement
CMA Letter of Recommendation & Lift Station Upgrade Bid Tabulation
TTE, LLC Standard Form Agreement
K. Discuss and consider approval of an Ordinance amending Chapter 18, Traffic and Vehicles, creating Article 18.04, of the Dripping Springs Code of Ordinances; establishing regulations for motor-assisted scooters.
Sponsor: Mayor Pro Tem Foulds
Scooter Ordinance
L. Discuss and consider approval of the Job Description for a Full-time Billing Assistant.
Sponsor: Mayor Purcell
Billing Assistant Job Description
X. REPORTS
Reports of Staff, Boards, Commissions, Committees, Boards and Agencies. All reports are on file and available for review upon request.
A. Transportation Committee Report
Erik Burgeson, Chair
January 2019 TRC Report
B. Parks and Community Services Department Monthly Report
February 2019 Parks and Community Services Monthly Report
XI. EXECUTIVE SESSION
The City Council for the City of Dripping Springs has the right to adjourn into executive session at any time during the course of this meeting to discuss any matter as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.086 (Economic Development). The City Council for the City of Dripping Springs may act on any item listed in Executive Session in Open Session or move any item from Executive Session to
Open Session for action.
A. Consultation with City Attorney regarding legal issues related to subdivision and street requirements for property at Gateway 26 doors.
Consultation with Attorney, 551.071
B. Consultation with City Attorney regarding legal issues related to the regulation of motor-assisted scooters.
Consultation with Attorney, 551.071
C. Consultation with City Attorney regarding legal issues related to the regulation of outdoor burning.
Consultation with Attorney, 551.071
XII. UPCOMING MEETINGS
A. City Council & BOA Meetings:
March 19, 2019 - 6:00 p.m. Regular Meeting
April 9, 2019 - 6:00 p.m. Workshop / 6:30 p.m. Regular Meeting
April 16, 2019 - 6:00 p.m. Regular Meeting
B. March/April Board, Commission & Committee Meetings:
March 13, 2019 - 4:00 p.m. Utility Commission (TBD)
March 14, 2019 - 10:00 a.m. Farmers Market Association Board
March 25, 2019 - 6:30 p.m. Founders Day Commission
March 26, 2019 - 6:30 p.m. Planning & Zoning Commission
March 28, 2019 - 5:00 p.m. Emergency Planning Commission
April 1, 2019 - 4:00 p.m. TIRZ No. 1 & No. 2 Board
April 1, 2019 - 6:00 p.m. Parks & Recreation Commission
April 3, 2019 - 4:00 p.m. Historic Preservation Commission
XIII. ADJOURN
XIV. TEXAS OPEN MEETINGS ACT PUBLIC NOTIFICATION & POSTING OF MEETING
All agenda items listed above are eligible for discussion and action unless otherwise specifically noted. This notice of meeting is posted in accordance with Chapter 551, Government Code, Vernon's Texas Codes. Annotated.
I certify that this notice of meeting was posted at the City of Dripping Springs City Hall and website, www.cityofdrippingpsrings.com, on March 8, 2019 at 5:45 p.m.
City Secretary
This facility is wheelchair accessible. Accessible parking spaces are available. Requests for auxiliary aids and services must be made 48 hours prior to this meeting by calling (512) 858-4725.